CPNO meetings occur on the third Monday of the month and are open to all (but only those who were members as of the first of the month are eligible to vote). For now, meetings are held remotely via Zoom, although we may schedule purely social (no business) in-person meetings occasionally. The meeting agenda and zoom link are sent to all on our mailing list. If you do not receive these monthly emails, please email email@example.com. The current agenda is also posted on our website under CPNO News and Updates.
Here is a list of meeting rules and guidelines first prepared by Zaid Duwayri (President, 2017–2018) and edited for Zoom meetings.
- We conduct meetings in accordance with Robert’s Rules and CPNO Bylaws. Here is a simple 5-page Robert’s Cheat Sheet and here are CPNO Bylaws.
- To vote, you must be a member by the first of the month.
- We rely on the following procedures to keep meetings civil and efficient, and to allow all neighbors a fair opportunity to participate:
- Adding an item to the agenda
- An agenda is prepared in advance. It is distributed via e-mail and posted on the Candler Park website 5 days before the meeting.
- If you’d like to see an issue addressed, please send a request to firstname.lastname@example.org at least 6 days before the meeting so that it can be included in the agenda that, per our bylaws, goes out 5 days before the meeting.
- Additional items may be added, but require a motion and vote to amend the agenda before the vote to approve the agenda, which takes place at the start of the meeting.
- Speaking during a meeting
- Ask to be recognized by the chair. Wait until you are recognized before asking a question or making any statements.
- When recognized, introduce yourself with your name and street (e.g. “Hi, I’m Big Bird, Sesame Street”).
- To ensure that participants have an equal voice, neighbors may only speak for two minutes unless a different amount of time was explicitly allotted.
- With the sole exception of raising a specific Point of Order, please never interrupt a speaker.
- CPNO Bylaws prohibit personal attacks. Robert’s Rules bars off-topic comments.
- Making a motion during a meeting
- Help us keep an accurate record of the wording of any motion or amendment that you propose by writing it in the Chat and reading it aloud before the vote.
- If your motion or amendment passes, do not alter the wording in any fashion after the vote. Submit the motion or amendment, exactly as you read it, to the Recording Secretary.
- Certain motions (see our bylaws) require advance notice. Our bylaws also state that previous notice is encouraged, but not required, for all other motions known in advance.